Getting Started

Enrolling in the College

How to Enroll

BRCC has an open-door admissions policy. Students are admitted without regard to race, color, religious or political affiliation, gender, sexual orientation, citizenship, national origin, age, disability/handicap, marital status, Veteran status, pregnancy, or medical condition. Admission to the College does not ensure admission to a particular program of study. Some educational programs may have additional admission requirements; however, these requirements will not impact full admission to the institution.

A person may apply for admission to BRCC at any time and is advised to apply 60 days before a term starts (semester or session). Upon admission, a student may register for courses according to the published registration dates. Students should note that registration is simply the selection of classes that one wishes to take. Once a student has been admitted, registered for their chosen courses, and completed the payment procedure, they have completed the enrollment process and are officially enrolled. To enroll for a particular term, an individual must complete the enrollment process by the published registration deadline.

Admission Process

Any person at least 16 years of age, regardless of prior academic preparation, may be fully admitted to BRCC as long as the following criteria are satisfied:

• The person has completed and submitted an application for admission. The online application is available at https://apply.lctcs.edu/Home/Undergraduate?college=BRCC.
• Male students between the ages of 18 and 25 have submitted a Statement of Compliance and written proof of selective service registration, or proof that the requirement to register is no longer in effect or applicable. In lieu of the Statement of Compliance, veterans of the Armed Forces of the United States can submit a copy of their discharge documents. Students may submit their selective service registration by logging on to their LoLA account and navigating to Required Admissions Forms under Academic Links. 
• The person has satisfied the requirements of Louisiana R.S. 17:170 related to the immunization of persons entering school. Students may submit their immunization records or waiver by logging on to their LoLA account and navigating to Required Admissions Forms under Academic Links. 
• The person has provided proof of lawful presence in the United States, as required by applicable state and federal regulations. Students may submit documentation supporting their lawful presence by logging on to their LoLA account and navigating to Required Admissions Forms under Academic Links. 
• Applicants who have not submitted all required documents prior to admission may be admitted provisionally. Provisionally admitted students are given 30 days after the start of the semester to submit all required admissions documents. Admission documents can be submitted by logging on to their LoLA account and navigating to Required Admissions Forms under Academic Links. If the student fails to provide requested documents, an admissions hold may be placed on his or her academic record to prohibit registration for subsequent semesters.

Applicants are responsible for submitting genuine, accurate, and unaltered documentation. The submission of altered, inaccurate, or false documentation/information may result in denial of admittance, expulsion from the College, and/or prosecution.

Additional Enrollment Steps
In addition to completing the application process, applicants must register for courses and pay tuition and fees. Before registration, new students are encouraged to meet with a College Navigator and attend orientation.

Student Types and Categories

First-Time Student
First-Time students are those who have never attended a university/college.

Full-Time and Part-Time
The total number of course hours a student takes during a semester is referred to as their course load. A full-time course load ranges from a minimum of 12 credit hours to a maximum of 18 credit hours in the fall and spring. A full-time course load ranges from a minimum of 6 credit hours to a maximum of 12 credit hours in the summer semester. A part-time course load is less than 12 credit hours in the fall and spring, and less than 6 credit hours in the summer semester. Audited courses are included when calculating course loads.

Matriculating (Degree-Seeking) Student
A matriculating or degree-seeking student (full-time or part-time) takes credit courses with the intent to eventually earn a degree, technical diploma, or certificate. Students should declare a major at the time they enroll. Students who are undecided on their major should meet with a College Navigator or speak with Career Services to explore their options for declaring a program of study.

Non-Matriculating (Non-Degree Seeking) Student
A non-matriculating or non-degree-seeking student takes courses for professional or personal enrichment, but does not intend to earn a degree, technical diploma, or certificate. Non-matriculating students must complete the same course prerequisites required of matriculating students. Students who change their status from non-matriculating to matriculating must submit the necessary documentation, complete assessments, and meet admission requirements. Non-matriculating students are not eligible to receive federal financial aid (Pell grant, SEOG, loans, etc.; see the section “Paying for College” for more detail). Visiting students, dual enrolled students, and Early College Academy students are classified as non-degree seeking.

Audit Status
Students may audit courses, which allows them to attend the courses without receiving college credits. Audit-status applicants must meet the College’s admissions standards to audit a course(s). Students who audit courses are assessed the same tuition and fees as those assessed for credit courses, and audited course-hours are included in a student’s course load. Audits cannot be converted to credit hours after a student has attended a class or completed a course. Auditing students can participate in class activities; but they are not required to take examinations. Students auditing courses are not eligible to receive federal financial aid (Pell grant, SEOG, loans, etc.; see the section “Paying for College” for more detail).

Returning Student
Returning students are those who previously attended BRCC but have not been enrolled for a consecutive fall or spring semester. Returning students must submit a new admissions application and pay the applicable tuition and fees. If a returning student attended another university/college while not enrolled at BRCC, an official transcript from that institution is encouraged. Students applying for readmission are subject to the most current tuition and fees.

Visiting Student
Visiting students are those whose home institution is a college/university other than BRCC who are attending BRCC for a semester/session and plan to return to their home institution.

For visiting students, the enrollment process is like that of transfer students. However, visiting students are not considered matriculating students at BRCC; therefore, they are not eligible for federal financial aid. Visiting students must satisfy course prerequisites. A transcript must be reviewed to determine eligibility for prerequisites.

If a visiting student decides to make BRCC his/her primary institution, that student must submit the appropriate documentation and declare a major.

Transfer Student
Transfer students are students previously enrolled at another college/university. Transfer students wishing to use credit earned at other institutions of higher education must submit official transcripts from institutions previously attended.

Transfer Credit Policy
BRCC’s Registrar’s Office evaluates transcripts for matriculating students during their first semester at BRCC. Transfer credits from regionally accredited institutions of higher education are recorded on a student’s academic record using the following guidelines:

• Transfer credit is generally accepted from regionally accredited institutions.
• Conversion from quarter hours to semester hours and conversion to a four-point scale will be made as needed.
• Course content, prerequisites and level of instruction will be reviewed.
• Only grades of “C” or better will be considered for transfer credit; exceptions can be given by the Dean of the student’s program of study.
• No credit toward graduation will be given for remedial or developmental courses.
• No credit will be awarded for courses for which academic amnesty has been granted.
• Application of transfer coursework will count toward the completion of program requirements and will ultimately be determined by the student’s academic department.
• Transfer students must meet all criteria for graduation as stated in the catalog.

Forty-five (45) hours is the maximum number of acceptable transfer credits towards earning an associate degree. Grades awarded for all transfer credits are excluded when calculating BRCC grade point averages. However, when a transfer student’s record is reviewed for Financial Aid eligibility, all attempted hours are considered.

BRCC does not accept courses from an institution of higher education that is not accredited by a regionally accrediting authority. However, students can transfer from institutions not regionally accredited if faculty qualifications and student credentials are first forwarded to BRCC. Students may petition for acceptance of coursework by:

• Establishing that another regionally accredited institution has applied his/her course credits towards a degree or certificate.
• Providing verification from the Chief Academic Officer of the transferring institution that the coursework in question meets SACSCOC requirements. The following guidelines govern the acceptance of transfer credits:
  • An academic dean or department chair determines whether courses taken prior to transferring to BRCC are acceptable by consulting and taking recommendations from the faculty.
  • Students are required to take the Directed Self-Placement Survey or the Accuplacer Test if they do not have college-level credits of “C” or better in English and mathematics or if they do not have a valid Accuplacer®, ACT, or SAT score (taken within the last three years).

Cross-Enrolled Student
BRCC has cross-enrollment agreements with Louisiana State University, Southeastern Louisiana University, Southern University, River Parishes Community College and Delgado Community College. These agreements permit BRCC students to register for pre-approved courses at one of these institutions while concurrently enrolled at BRCC. Cross-enrolled students wishing to transfer BRCC credits to a cross-enrollment institution should first speak with an advisor at that institution to confirm that the credits earned at BRCC will transfer there. Students interested in cross-enrolling should contact the Registrar’s Office at BRCC for procedures governing registration and cross-enrollment.

BRCC has cooperative cross-enrollment agreements with the Air Force, Army, and Navy Reserve Officer Training Corps (ROTC) units at local universities. BRCC students can cross-enroll as first- and second-year cadets in the ROTC programs at these institutions. Southern University offers cross-enrollment for Army and Navy ROTC; Louisiana State University offers cross-enrollment for Army and Air Force ROTC. BRCC students are responsible for traveling to the participating universities for classes and laboratories required by their respective ROTC programs.

High School Student
BRCC offers two enrollment options for high school students to take college courses and earn college-level credit or Industry Based Credentials (IBC) through non-credit courses. These options are designed for students who wish to complete general education/transferable or technical/non-transferable college-level courses while attending high school, which ultimately increases the student’s probability of graduating college early, and to prepare for the rigorous college-level learning before enrolling full-time in college after high school graduation. High school students seeking enrollment in college-level courses must meet all prerequisites including required placement test scores, ACT or SAT scores.

• Dual Enrollment. BRCC offers a Dual Enrollment Program which gives high school students the chance to take college courses that count towards college credit and Carnegie unit completion. This program is designed for students to earn dual credit and is arranged between the College and high school. Courses can be taught at the high school campus, a BRCC campus, or through the online platform Canvas. In essence, the program enables a high school student to graduate from high school with college credits.
• Early College Academy. BRCC offers an Early College Academy program for qualified high school students. Students enrolled in the College through the Early College Academy program work towards both college credit and high school credit (Carnegie Unit) for courses taken. As part of the Early College Academy, students follow a sequence of courses designed to admit the student in 9th grade and potentially earn an associate degree by the time they graduate high school. Entry into this program is subject to the approval of department personnel. Students who enroll as an Early College Academy student must:
  • Be at least 14 years of age
  • Submit proof of consent from a parent/guardian
  • Meet all course prerequisites and program requirements.
  • Submit ACT/SAT score report indicating minimum college readiness scores in English and Math (the student must have a minimum high school GPA of 2.5 and be excelling in the subject area of English or Mathematics to receive a counselor recommendation override in lieu of providing test scores).

Homeschool students are eligible to participate in either of the high school programs, but they must provide the following documentation as part of the College application:

• Proof that the student is at least 16 years of age to enroll in a course on campus (students attending BRCC through a virtual course do not need to provide proof of age)
• ACT score report or placement test score report
• An official transcript
• Current documentation from the Louisiana Board of Elementary and Secondary Education (BESE) verifying enrollment in a BESE Approved Home Study Program (Home Study Approval Letter)

International Student
International students must apply as first-time, returning, or transfer students. International students possess an F-1 visa and are legal citizens of a country other than the United States; they are not U.S. citizens and do not have permanent resident status. International students are not eligible to receive federal financial aid.

To enroll at BRCC, international students must follow the enrollment procedures for first-time students except for the requirement of submitting proof of compliance with Selective Service registration (from which international students are exempt) and must also provide the following:

• Evidence of sufficient funds to cover expenses, including a current statement of financial support of $15,081 or more (additional $6,000 for each dependent).
• Official secondary and/or postsecondary scholastic records which list courses taken and indicate the results of any past examinations. College credentials must be translated into English, evaluated by an official translating agency, and certified as being correct.
• An official copy of TOEFL (Test of English as a Foreign Language) scores or IELTS (International English Language Testing System) scores for students whose native language is not English. A minimum TOEFL score of 500 on the paper test (TOEFL-PBT), 61 on the TOEFL Internet-based test (TOEFL-iBT), or 6.0 on the IELTS is required.
• Valid visa/passport.

BRCC must receive all documents before an acceptance letter and I-20 are issued. International students are obligated to follow the regulations of United States Customs and Immigration Services (USCIS).

Maintaining F-1 Student Visa Status
A student entering the United States on an F-1 student visa agrees to adhere to certain immigration rules. Violations of these rules can result in deportation and could affect the student’s ability to re-enter the United States. To maintain F-1 student status:

1. International students must register for at least 12 credit hours (full-time status) for fall and spring semesters. International students can opt to enroll in the summer term and take fewer than 12 semester hours (unless the summer term is their first term of enrollment). There are no excused absences; international students should contact their instructor if they are going to miss a class. When an international student completes his/her program of study at BRCC, he/she can stay in the United States up to 60 days or re-enroll and enter a new program of study at the college, or transfer to a new college or university from which they have received acceptance
2. International students are only eligible to work for a maximum of 20 hours per week on campus. To work off-campus, a student must obtain authorization from USCIS. Working off-campus without prior USCIS authorization can result in a student’s F-1 visa being revoked.
3. An international student’s passport must be kept valid. To renew an expiring passport, a student should contact the embassy of their country of origin.
4. An international student’s I-20 must be kept valid. International students should check the Program End Date underneath the Program of Study. If the I-20 expires, a student should immediately contact their International Student Advisor in Student Services.
5. An international student must report a change of address to the International Student Advisor. Additionally, the Immigration and Nationality Act (INA) requires aliens residing in the United States to report a change of address to USCIS within 10 days of the change. Students can update their address with BRCC in LoLA underneath Personal Information.

Traveling Outside of the United States
The information below only outlines the general requirements for re-entry into the United States for F-1 student visa holders. Because individual circumstances vary, international students should consult with BRCC’s International Student Advisor, their embassy, and/or their legal advisor before traveling. Travel plans should be discussed as soon as possible to obtain proper documentation.

• International students traveling outside of the United States must obtain a signed I-20 from their International Student Advisor. Students should allow at least three business days for the request to be processed. A copy of the I-20 must be filed in Student Services.
• Re-entry into the United States requires that an international student possess a passport that has been valid for at least six months prior to the date of re-entry.
• International students can stay in the United States on an expired F-1 Visa as long as they maintain student status. However, international students visiting their home country (or traveling to a country without revalidation agreements with the United States) must possess an updated/valid visa to re-enter.
• International students should be prepared to present updated financial information which shows that the necessary funds are available to cover tuition and living expenses. A current copy of the student’s BRCC transcript may also be necessary.

International students who are traveling to a country other than his/her home country should check the requirements of the country they will be visiting: some countries will require a visa. Students may also need an in-transit visa in countries where connecting flights are made. Always check before traveling. An international student who has questions about visa status should request a meeting with their International Student Advisor. International students are encouraged to visit the following websites for additional information:

www.uscis.gov
www.travel.state.gov/visa
www.usembassy.gov

Standard Admission Status
Standard Admission Status is granted when all required records are received by Student Services. Applicants who have not submitted all required documentation by the first official day of classes may be admitted under Provisional Admission Status. However, admission requirements must be met within 30 calendar days after the first official day of classes. Applicants who do not submit the appropriate documents within this time frame will have an admission hold placed on their record. Students with holds are not permitted to enroll for future terms.

Provisionally admitted students are not eligible to receive federal financial aid (Federal Pell, Federal SEOG, federal loans, etc.).

Placement Assessment

To ensure a successful college experience, it is vital that students receive the appropriate level of instruction for which they are prepared. Initial course placement assessments are determined by ACT, SAT, Accuplacer®, or Directed Self-Placement Survey scores, and the results are used to determine appropriate class placement. Whenever test scores indicate the necessity, students are assigned to corequisite coursework in English and mathematics to strengthen those abilities while simultaneously earning college-level credit.

BRCC offers quality educational assessment programs that help students realize their goals and potential. Because assessment programs improve the chances of student retention and success, the assessment process is ongoing. Placement scores, academic achievement assessments, surveys, testing, licensure examinations, and other educational measures determine the progress of BRCC students.

Accuplacer® Placement Test Policy
If a student is not satisfied with their ACT, SAT, or Directed Self-Placement Survey scores they may take the Accuplacer® placement exam for placement in English, Mathematics and Reading courses based on ability. Any combination of ACT, SAT, Directed Self-Placement Survey scores may be submitted, and the highest level of placement will be used to determine placement. Note that students new to BRCC who have earned a baccalaureate degree and have taken college-level English and mathematics courses are not required to take the Accuplacer® placement test unless these scores are required for admission to a particular program of study. There are preparation materials available on the Testing Center study resources webpage. A student is initially eligible to take the test once at no charge. If a student is unsatisfied with his or her Accuplacer® test score, they may rest once and must pay any additional fees for testing prior to arriving to retest. The highest scores on the test sections will be used for placement. A student may not retake the Accuplacer® exam a third time until they complete the course(s) prescribed by the scores. For additional information, contact the Testing Center (225-216-8038, or testingcenter@mybrcc.edu). Accuplacer® placement tests are proctored daily at the Testing Center at BRCC’s Mid City campus. If the Testing Center is operating remotely Accuplacer® placement tests are proctored via Zoom meetings. The Accuplacer® test covers writing, mathematics and reading comprehension. Test scores are used for advising and placement only. Scores from Accuplacer® older than three years, and ACT or SAT older than five (5) years, are not acceptable for course placement.

Prospective and current students who need to take the placement test are encouraged to review the study aid resources located on the Testing Center’s webpage prior to testing (https://www.mybrcc.edu/testingcenter/forms.php). Statistics show that students who prepare for the placement test are more likely to earn a score placing them into college-level courses and avoid placement in developmental education courses that do not accrue credit toward a degree, technical diploma, or certificate. After adequately preparing for the test, students should visit the Testing Center scheduler (https://www.mybrcc.edu/testingcenter/testing_rules.php) to make an appointment. Additionally, students wanting specific information about areas of study that will improve their Accuplacer® score may consider taking the Accuplacer® Diagnostic series.

On the day of the test, students must bring proof of identity (valid driver’s license, student ID, passport, or military ID) to their scheduled testing appointment. Students are not allowed to bring any other material such as cellphones, purses, backpacks, earbuds/earphones, smartwatches, etc. into the Testing Center.

Applicants are not refused admission to the College based on low test scores. If scores indicate that an applicant needs preparation in basic skills, developmental education courses are available for remediation. Students must enroll in the course(s) in which they are placed, unless:

• a transcript is submitted from an accredited institution that indicates a letter grade of “C” or better in English and mathematics;
• courses without prerequisites are selected;
• the student takes a College Level Examination Program (CLEP) test corresponding to the English and mathematics course and receives a passing score; or
• a course is to be audited.

Test of English as a Foreign Language (TOEFL)
Applicants whose native language is not English are also required to take the Test of English as a Foreign Language (TOEFL). A minimum score of 500 on the paper version of TOEFL (TOEFL Paper-Based Test or TOEFL-PBT), 61 on the TOEFL internet-Based Test (TOEFL-iBT), or 6.0 on the International Language Testing Service (IELTS) is required.

Academic Advising

Academic advising is available for all students throughout the academic year. New students are encouraged to attend a new student orientation session and are encouraged to work with their College Navigator who can provide information regarding placement test results, course offerings, and discuss students’ educational plans. The new student orientation sessions are conducted by College Navigators and various departments to “kickoff” the semester and introduce students to the available resources they have access to.

Current and continuing students can visit a College Navigator to develop and revise their educational plans so that their programs of study meet post-graduation goals. Continuing students who are unsure of their educational plans and/or professional goals are encouraged to seek assistance from their College Navigator.

BRCC utilizes Degree Works (https://www.mybrcc.edu/registrar/degree_works.php) to support and guide students in their educational planning.

Because program requirements may change, returning students should meet with a College Navigator when they return to college. Their academic advising will include discussions of their academic status and graduation requirements.

An advising appointment will help determine the progress made towards completing certificate, technical diploma, or degree requirements, or it can ensure that courses taken are appropriate and that credit earned can transfer to another institution of higher education. Matriculating students with 45 or more hours of credit should meet with their College Navigator to identify the remaining courses needed to graduate.

Registration

Registration is the process of registering for courses to obtain a schedule of classes for the term. A Schedule of Classes is made available on the BRCC Web site via an online tool, Log-on Louisiana (LoLA). Students can register for courses or modify an existing schedule via their LoLA account. A new student is eligible for web registration upon admission to the College.

Log on Louisiana (LoLA)
LoLA is an online tool that allows students to completely manage their college career. LoLA serves as a 24/7, one-stop resource. Students can use LoLA to monitor their financial aid application, register for classes, review class schedules, review work-study or student worker schedules, check on important upcoming dates, submit, renew, and/or update their admissions application, and stay abreast of campus news and announcements.

Registration Periods
Registration periods are set for each term and defined in the Academic Calendar. Students can register for courses and add/drop courses online until the published deadline. Registration is then closed, and only existing schedules can be modified, with restrictions.

Enrollment is not complete until tuition and fees are paid in full, or a deferment plan is arranged and approved by the Office of Accounting and Finance. Payment due dates are listed in the college’s Academic Calendar or on the BRCC Web page.

Credit for Prior Learning

BRCC recognizes that learning takes place in various situations and circumstances and is committed to crediting students for it. Prior Learning Assessment (PLA) is a process that enables learners to translate knowledge acquired through work, military, or other certification processes sponsored by business and industry, professional organizations, or government agencies into college credit. Credit is awarded for college-level knowledge gained through these certification processes and not for the life-experience itself. College-level learning is validated through PLA when learners prove their mastery of the knowledge, skills, competencies, and abilities in a specific area of study that is offered by the College. Each academic department will maintain final approval for all matters related to awarding credit.

Students:

• May be awarded up to 24 credit hours (one academic year) in PLA unless restricted by a specific program of study. Any exceptions must be approved by the Provost/Vice Chancellor for Workforce and Student Development.
• Must hold standard admission status at BRCC.

Credit awarded for prior learning does not count as hours in residence for graduation requirements. Credit received through PLA at BRCC may or may not be transferable to other colleges and universities. Students must meet with an academic advisor and contact the College or university they plan to transfer to upon completion of their program of study at BRCC.

One of the following assessment methods recommended by the Council for Adult and Experiential Learning (CAEL) and the American Council on Education (ACE) will be used to assess prior learning.

• Credit by Evaluation
• Credit by Examination
• Portfolio Evaluation

Credit by Evaluation
BRCC offers credit by evaluation for prior learning in the following categories.

1. Credit for Educational Experiences in the Armed Services
   BRCC may award credit for military experiences based on the ACE Guide to the Evaluation of Educational Experiences in the Armed Services. A student may receive college credit if:
   • the training parallels a discipline area offered through BRCC, and
   • the credit meets a program requirement or is used as elective credit.
      
2. Credit for Professional Certifications and Training Programs
   ACE evaluates training programs offered by business, industry, and government, and publishes its credit recommendations in The National Guide to Educational Credit for Training Programs. If a student has received training which appears in the guide, he/she may receive college credit if:
   1. the training parallels a discipline area offered through BRCC, and
   2. the credit meets a program requirement or is used as elective credit.
       
3. BRCC Industry-Based Certification Credit (IBC)
   BRCC may award college credit for knowledge gained through industry-based certifications (IBC). Any BRCC student who believes he/she is qualified for college credit due to completion of industry-based certifications should contact the Dean of the student’s major. These credits are typically referred to as credits for prior learning, non-traditional credits, and specific procedures relevant to awarding credit for an industry-based certification are required.
    
4. Departmental Credit by Evaluation
   Students may apply for Departmental Credit by Evaluation in certain courses. Applicants must obtain the appropriate form from the appropriate academic department, complete the necessary applications, meet the requirements of the College, and pay the required tuition/fees (see BRCC’s “Fee Schedule” on the BRCC website for appropriate fees). Fees are not refundable if a student fails to obtain credit.
   
   Students may not request:
   • that a course be evaluated a second time;
   • the evaluation of a course while currently enrolled in the course;
   • to establish credit in a previously completed course; and
   • to establish credit for a lower-level course in which credit has been received in a higher-level course.
     
     Some departments have additional requirements which must be met before credit is awarded through departmental credit by evaluation. When credit is granted, a notation of “credit by evaluation” with a grade is “P” and the number of credits appears on the student’s transcript. These credits are not used in computing grade point average. Credit by evaluation may not transfer to other colleges and universities and the student should check with the institute to which s/he plans to transfer.
      
5. College-Level Equivalency Examinations
   ACE has published credit recommendations for several national standardized examinations, such as the ones listed from the Guide to Educational Credit by Examination. BRCC uses these recommendations as guidelines to award credit for equivalent BRCC coursework and elective credit. Scores must be sent directly to BRCC’s Registrar’s Office from the specific testing company before credit is awarded. All equivalency is subject to future review and possible catalog changes.
    
   1. Advanced Placement Examination
      Students who have taken an advanced placement course of the College Entrance Examination Board (CEEB) in their secondary school and who have taken an Advanced Placement Examination of the CEEB may receive course credit with a score of 3, 4, or 5, depending on the subject. Scores must be received by BRCC’s Registrar’s Office directly from CEEB before credit is awarded.
       
   2. College Level Examination Program
      BRCC may award credit to individuals who have received an acceptable score on the College Level Examination Program (CLEP) General Examinations and who meet/exceed the ACE recommended scores for awarding credit on the CLEP subject examinations. Students transferring to other colleges or universities will be required to follow the transfer institution’s policy on granting CLEP credit.
      English Composition: Students pursuing credit for ENGL 1013  must present official documents confirming the necessary scores on the College Composition or the College Composition Modular with Optional Essay. BRCC does not award credit for ENGL 1023  through a CLEP examination.
      Foreign Languages: Credit earned through a CLEP examination for French, German, or Spanish meets the language proficiency requirements of BRCC.
      For CLEP examinations taken prior to July 1, 2001, BRCC will grant credit based on scaled scores.
       
   3. DSST Subject Standardized-Test
      BRCC may award credit for the DSST (formerly DANTES) Examination Program to individuals who meet or exceed the ACE recommended scores for awarding credit on the DANTES subject examinations. BRCC does not award credit for ENGL 1023  through a DANTES examination. Credit received through DSST may not be transferable to other colleges/universities, so it is the responsibility of the student to check with the institution to which s/he plans to transfer.
       
   4. Departmental Credit by Examination
      Students may apply for Departmental Credit by Examination for certain courses by contacting the department in which the course is housed. Students must pay the applicable fee, complete the examination, and meet all other requirements. See BRCC’s “Fee Schedule” on the BRCC website for appropriate fees.
      
      Students may not request:
      • to challenge a course by examination a second time;
      • to challenge a course by examination while currently enrolled in the course;
      • to establish credit in a previously completed course; or
      • to establish credit for a lower level of a course in which credit has been received.

Certain departments may have additional requirements which must be met before credit is awarded through departmental credit by examination. If successful, a notation of “credit by evaluation” with a grade is “P” and the number of credits appears on the student’s transcript. Fees are nonrefundable, regardless of the outcome of the examination.

6. Portfolio Evaluation
   A portfolio is detailed documentation of college-level learning. BRCC allows learners to receive college credit through portfolio development for prior experiential learning that does not have a standardized mechanism for college credit evaluation. The documentation varies by course and may include the following: examples of documents developed or materials made (such as a machined part made at work, or during some civic engagement); a self-assessment; an essay or oral interview explaining knowledge and experience; awards and honors; and certifications showing completion of workshops or seminars offered by professional organizations, business and industry or government agencies. Preparation and content of the portfolio are the responsibility of the student. It must be sufficient in breadth and depth to validate the student’s stated learning, and it must provide the evaluator(s) with qualitative evidence for evaluation. Assessment by portfolio is a process through which a student documents that college-level learning has been obtained through non-college means. Portfolio assessment may result in the awarding of credit for one or more specific BRCC courses. The prior learning competencies and skills must be matched to an existing BRCC course. The academic department that houses the existing course will maintain final approval for the credit awarded. A fee is assessed for review of the portfolio regardless of whether credit is awarded.
    
7. International Baccalaureate Diploma/Certificate
   Students who present an International Baccalaureate Diploma/Certificate may qualify for college credit. BRCC grants credit for college-level courses only. A grade of five qualifies a student to receive credit for one introductory course. No credit is awarded for English as a Second Language.
   
   It is the student’s responsibility to have their international transcripts evaluated by an authorized international transcript/credential evaluation service for international coursework to be considered for credit at BRCC. Students are responsible for all costs for this service. Upon evaluation by an authorized international service, the Registrar’s Office will forward all documentation (translations, course descriptions, etc.) to the appropriate Academic Dean(s) for final approval. There is no guarantee that transfer credit will be awarded for international coursework.

Change in Contact Information

BRCC students are required to keep their mailing address, phone number, and e-mail address current. Updates to personal information can be completed online via LoLA. Students must complete the Change of Student Information Form in LoLA if they need to update their name. Students must provide proof of the change by presenting a valid, updated Social Security card, certified statement from the Social Security Administration, valid driver’s license, or state identification card.

Student Record Retention

BRCC retains official student academic records (enrollment and credit earned) in perpetuity. All other student records are destroyed three years after the last date of enrollment.

Inaccuracies in transcripts should be reported to the Registrar’s Office. Students have the right to review their academic records by written request to the College Registrar. Requests for removal of inaccurate information will be addressed according to College policy.

Paying for College

 Tuition and Fees

Registration constitutes a financial agreement between the student and BRCC. Tuition, fees and other charges the student incurs, including but not limited to testing charges, course specific fees, fines and bookstore charges shall be added to the student’s account. Tuition and fees must be paid in full (or a payment arrangement made) on or before the payment deadline shown in the Academic Calendar posted on BRCC’s website. Tuition and Fees can be paid at the Bursar office via cash, check, or money order. Online payments are also accepted via credit/debit card (MasterCard, VISA, American Express, Discover card) or electronic check. Please note that credit/debit cards cannot be accepted at the Bursar windows or by telephone. Also, all debit/credit card payments will incur a convenience fee equal to 2.75% of the total payment. Electronic check payments do not incur any additional fees.

Payments can also be mailed to the Bursar’s Office. All payments should be made payable to Baton Rouge Community College. Please allow at least 48 hours for payment processing.

Mail Payments to:

Baton Rouge Community College
Attn: Bursar’s Office
201 Community College Drive
Baton Rouge, LA 70806

Students who do not pay (or make arrangements to pay) their balance by the due date will lose all unpaid courses they have scheduled. Courses that have been paid for (or covered under a payment arrangement) are “locked in” and will remain on the student’s schedule.

For a current listing of tuition, fees, and payment/refund deadlines, visit the College’s website at http://www.mybrcc.edu/tuition_fees/fees_brcc.php

BRCC Student Self Assessed and Mandatory Fees:

• Athletic Fee: $6:00 per credit hour (not to exceed $72 per semester). The athletic fee is a self-assessed fee that was approved by the BRCC student body. The proceeds from the athletic fee supports BRCC’s athletic and student recreational programs.
• SGA Fee: $4.00 per credit hour (not to exceed $48 per semester). The SGA fee is a self-assessed fee that was approved by the BRCC student body. The proceeds from this fee go directly to the Student Government Association (SGA), which oversees the disbursement of the funds to various student activities and SGA sponsored events.
• Technology Fee: $5.00 per credit hour (not to exceed $60 per semester). The technology fee is a self-assessed fee. The proceeds from the fee are used for implementing, replacing, improving, and expanding technologies to benefit student life and learning.
• Academic Excellence Fee: $7.00 per credit hour (not to exceed $84 per semester). The academic excellence fee promotes academic excellence at the College by enhancing institutional support programs.
• Building Use Fee: $4.00 per credit hour (not to exceed $48 per semester). Proceeds from the building use fee are used to construct, repaid, maintain, operate, and improve the facilities and physical infrastructure of the college.
• Enterprise Resource Fee (ERP): $5 per credit hour. The proceeds from this fee are used by the LCTCS System for implementing, replacing, and expending technologies to enhance system-wide communications.
• Operational Fee: $3 per credit hour (not to exceed $36 per semester). Effective Fall 2004, the State of Louisiana Legislature approved an operational fee to be assessed at all state colleges and university to cover operational expenses no longer covered by the State.
• Student Services Fee: $7 per credit hour (for lecture courses not to exceed $84 per semester, for online courses the fee is uncapped). Effective Fall 2011, LCTCS Board of Supervisors approved a student services fee at all LCTCS. Colleges. The proceeds from this fee are used to provide and support student services.
• Campus Ground Access and Maintenance Fee: $50 - The proceeds from this fee are used for the administration, operation construction, repair, maintenance, security and operation of traffic, parking, and parking facilities, and other operational expenses. This fee is assessed to all students upon registration at $50 per semester not to exceed $150 per person in an academic year (Fall, Spring, Summer). 

**The previous 12-hour cap on tuition and Board-mandated fees has been removed. You will now be charged for every enrolled credit hour, including the 13th, 14th, 15th credit hour, and beyond.

Payment Plans
BRCC has contracted with TRANSACT, a third-party tuition management and processing company, to enable our students to pay for tuition and fees through a monthly installment plan. Payment plans are only available during the Fall and Spring semesters. The number of monthly installments is determined by the date of enrollment. The beginning and end date for the payment plan for each semester will be available through BRCC’s Bursars office. Arrangements can only be made online through the student registration system on BRCC’s website. Please note that payment plans are not available for summer courses - you must pay your tuition and fees in full by the due date determined by the academic calendar.

There is a one-time, non-refundable fee to participate, which is charged upon enrollment. The fee ranges from $10-$30 depending on the total amount being financed. The payment plan requires a down payment which is due at set up. Upon signing up for the payment plan, you agree to allow TRANSACT to make automatic drafts from your checking, savings, or credit card account to make the remaining monthly payments until the balance is paid.

There are several key facts that payment-plan participants should be aware of:

• Any changes to a student’s schedule will be automatically reflected in his/her payment plan. An Email indicating any resulting changes to the plan will be sent; the student must perform the necessary actions to accept the changes and agree to the updated arrangement.
• If courses are dropped and a refund is due, the refund is first applied to the balance due.
• If courses are dropped and no refund is due, the balance is owed and must be paid in full.
• If a student withdraws from a class after the refund period ends, that student is still responsible for all of the tuition owed. Refunds are based on the amount of tuition and fees owed, not what the student has paid.
• Certain fees are non-refundable - this may reduce the amount of any refund that may be due.

Payment-plan participants must remember that payments are made through automatic drafts from the participant’s checking, savings, or credit card account. It is the student’s responsibility to maintain the account they have set up with their payment plan! Students should ensure that sufficient funds/credit is available for any upcoming payment.

Policies and Procedures for Student Refunds
Refunds of tuition and fees from the fall, spring, and summer terms are based on:

• A student’s reduction in credit hours and/or official withdrawal from the term, and
• The total tuition and refundable fees owed…not what was paid at the time of registration.

Generally, students Registered for Full Term classes are entitled to: FALL AND SPRING

• A 100% refund of all tuition and fees paid if the scheduled courses are dropped during the first two weeks of classes.

Generally, students registered for Fall and Spring 12 weeks, 1st and 2nd 7 weeks Parts of Term classes are entitled to:

• A 100% refund of all tuition and fees paid if the scheduled courses are dropped during the first week of class.

Generally, students Registered for Full Term classes are entitled to: SUMMER

• A 100% refund of all tuition and fees paid if the scheduled courses are dropped during the week of class.

Students should refer to BRCC’s Academic Calendar, posted on the college’s website, for the exact dates and deadlines of refund periods.

When courses are dropped, any resulting refund is first applied to the balance owed. The remaining balance must be paid in full.

Refunds for regular semesters are processed two to four weeks after the fourteenth day of classes (for summer sessions, two to four weeks after the seventh day of classes). No refunds are made in cash. For additional information, contact the BRCC Bursar’s Office.

Residency Information

The resident status for tuition purposes of an applicant is determined by the Registrar’s Office. The residency status is based upon evidence provided on the admissions application and related documents.

Other factors used to determine residency include:

• A student’s domicile and/ or place(s) of employment.
• Financial independence from parents who reside in another state/country.
• Dependency on the state of Louisiana for financial support.
• A continuous presence in Louisiana while not enrolled as a student at BRCC.
• Payment of Louisiana income taxes during the past tax year.
• Proof of domicile in Louisiana for a specified period of time.

Residency cannot be established for the sole purpose of obtaining an education. Residency classification is audited after completing registration.

Louisiana Residents
Students are eligible for consideration as Louisiana residents once they have:

1. resided and/or worked in Louisiana for at least one full year (365 days) prior to the first official day of classes of the term for which the application is being made, AND
2. filed a Louisiana state tax return.

A current driver’s license, voter registration card, or copy of a state tax return may be used to verify residency. Special provisions are made for students who move to Louisiana for employment or for military personnel who are stationed in Louisiana. Students with valid resident-alien cards are evaluated by the same standards as U.S. citizens when determining Louisiana residency status.

Non-Louisiana Residents
For applicants who are under 18 years of age or are legal dependents, residency is determined by the domiciles of students’ parent(s) or legal guardian(s).

Non-U.S. Citizens (International)
International students are non-U.S. citizens who do not possess valid permanent-resident cards.

Veterans
In accordance with the Veteran’s Access, Choice, and Accountability ACT of 2014, 38 U.S.C. 3679(c), the following individuals shall be charged the in-state rate, or otherwise considered a resident, for tuition and fee purposes, effective January 1, 2016:

1. A Veteran using educational assistance under either chapter 30 (Montgomery G.I. Bill- Active Duty Program) or chapter 33 (Post-9/11 G.I. Bill), of title 38, United States Code, who lives in the State of Louisiana (regardless of his/her formal State of residence) and enrolls in the school within three years of discharge or release from a period of active duty service of 90 days of more.
2. Anyone using transferred Post-9/11 GI Bill benefits (38 U.S.C. 3319) who lives in the State of Louisiana while attending a school located in the State of Louisiana (regardless of if his/her formal State of residence) and enrolls in the school within three years of the transferor’s discharge or release from a period of active-duty service of 90 days or more.
3. Anyone using benefits under the Marine Gunnery Sergeant John David Fry Scholarship (38 U.S.C. 3311 (b) (9)) who lives in the State of Louisiana while attending a school located in the State of Louisiana (regardless of his/her formal State of residence) and enrolls in the school within three years of the Service member’s death in the line of duty following a period of active duty service of 90 days or more.
4. Anyone described above while he or she remains continuously enrolled (other than during regularly scheduled breaks between courses, semesters, or terms) at the same school. The person so described must have enrolled in the school prior to the expiration of the three-year period following discharge, release, or death described above and must be using educational benefits under either chapter 30 or chapter 33, of title 38, United States code.

Financial Aid and Scholarships

Numerous financial resources such as grants, scholarships, and loans are available for students who attend Baton Rouge Community College. Students who need financial assistance should start by completing the Free Application for Federal Student Aid (FAFSA) online at www.studentaid.gov/h/apply-for-aid/fafsa. The application explains which tax return students need for reference. No further documentation is needed until requested. If selected for verification or if conflicts arise, you’ll receive instructions via email from BRCC/Inceptia’s Verification Gateway.

Plan ahead: the FAFSA normally opens Oct 1. Confirm this year’s date at studentaid.gov and apply early. The approval process may take several weeks, so students are encouraged to apply as soon as they make the decision to apply for admission to the College. Students must reapply for financial aid each academic year.

To learn more about financial aid programs, how aid is distributed, student rights and responsibilities, or policies and procedures, students may access the Financial Aid Webpage.

Federal Financial Aid

Eligibility Requirements
To be eligible for federal financial aid, a student must be enrolled in an eligible program of study. These include associate degrees, technical diplomas, and certificates. Eligible programs must total at least 16 credit hours. Students enrolled in certificate of proficiency programs of 15 or fewer hours or who are non-degree seeking are not eligible for federal financial aid programs. Visiting, unclassified, provisional, post-baccalaureate, and post-graduate students are also not eligible for federal Pell grants or state financial aid.

All applicants for financial aid should complete the Free Application for Federal Student Aid (FAFSA) form. An application is required annually for each academic year.

The academic year for a Federal Pell Grant is twenty-four (24) credit hours. Full-time enrollment is considered to be twelve or more credit hours per semester; three-quarter time enrollment is considered to be nine to eleven credit hours per semester; half-time enrollment is considered to be six to eight credit hours per semester; less-than-half-time enrollment is considered to be one to five credit hours per semester. Students must be enrolled in at least 6 credit hours to be eligible for student loans.

Additional Eligibility Requirements
Federal financial aid is dependent on the availability of funds and resources. To be eligible, a student must:

• Be actively seeking a degree, technical diploma, or certificate.
• Maintain satisfactory academic progress.
• Be a U.S. citizen, national, or permanent resident alien.
• Not be in default on a previous student loan.
• Not owe a repayment/overpayment on a federal grant.
• Have a high school diploma or equivalent (GED, etc.).
• Submit official transcripts from prior institutions for evaluation; applicable transfer credits will be included in SAP after the first term at BRCC.
• Be enrolled in distance education coursework that counts toward an eligible program.
• Not be auditing courses.
• Sign a statement on the Free Application for Federal Student Aid (FAFSA) which certifies that the applicant:
  • will use federal and/or state student financial aid only to pay the cost of attending an institution of higher education,
  • is not in default on a federal student loan and has made arrangements to repay it,
  • does not owe money on a federal student grant and has made arrangements to repay it,
  • will notify his/her school if he/she defaults on a federal student loan, and
  • will not receive a Federal Pell Grant from more than one school for the same time period.

Students auditing courses, earning credit by placement tests, visiting students, or enrolling in continuing education courses/programs not approved by the U.S. Department of Education are not eligible for federal financial aid.

How to Apply for Federal Financial Aid

The Free Application for Federal Student Aid (FAFSA)

Complete the Free Application for Federal Student Aid (FAFSA) at studentaid.gov; it is the application the U.S. Department of Education uses to determine eligibility for federal grants, Federal Work-Study, and Direct Loans.

*First-time students should ensure that they have provided copies of their high school transcripts or GEDs to the Office of Enrollment Services; transfer students must provide transcripts from each institution of higher education that they have previously attended.

Verification
Verification is a process to confirm the information the student/parent provided on the FAFSA.

Verification selection can be random or because a student’s FAFSA data was incomplete, estimated, or inconsistent. The U.S. Department of Education selects some students for the verification process. BRCC will select others if conflicting information is found.

BRCC has established a partnership with Inceptia to expedite the federal verification process for Baton Rouge Community College. Verification Gateway (VG) from Inceptia is an online portal to guide students and parents through verification.

If your FAFSA application is selected for verification by the U.S Department of Education, you will receive an email from VGCS@inceptia.org, or postcard from Inceptia, containing Baton Rouge Community College’s unique website link to start the verification process.

We encourage students to begin the verification process within 7 days of receiving notification from Verification Gateway to ensure financial aid is received in time for payments. Failure to complete the verification process could result in the delay or denial of financial aid.

Follow these steps to complete your verification.

• Access our school’s unique website link in the email from VGCS@inceptia.org or listed below.
• Create your account and choose preferences for text messages and e-signatures.
• Complete your Task List.
• Confirm your signature and review your information.
• Sign your account.

*Parents of dependent students also need to create their own account and complete each of these steps.

Applications are considered complete only after all necessary parties (student, spouses, parents, etc.) have provided the required/requested documentation containing complete and correct financial data.

Application Priority Deadlines
Applicants for federal financial aid should be aware of the priority deadline for submitting their FAFSA. Students wishing to receive priority consideration for financial aid should apply as early as possible before the priority deadline, which is the last date to be considered for most kinds of aid. The priority deadline for applying for federal financial aid is March 1; students can submit their completed FAFSA as early as October 1.

Ideally, students applying for federal aid (or their parents if the students are still classified as dependents) should complete their federal tax return before completing their FAFSA. However, some tax-filers submit their returns close to the April deadline…and applicants for financial aid are advised not to wait until April before submitting a FAFSA. Federal financial aid is limited, and almost all of it is awarded on a first-come, first-serve basis. Additionally, deadlines for state-based aid often occur early in the calendar year for the upcoming academic year. Because of all this, students wishing to receive priority consideration for financial aid should apply as early as possible.

If the student submits the FAFSA before filing federal tax returns, calculate the adjusted gross income (AGI) and taxes paid using the current year’s instructions for IRS form 1040 (available at the local public library or downloadable online from www.irs.gov). Note that corrections may be needed upon completion of the federal tax return.

How are Financial Aid Awards Determined?
The Financial Aid Office determines financial aid awards based on the information reported on the Free Application for Federal Student Aid (FAFSA).

Need Based Aid
Need-based aid includes federal grants, some university scholarships, federal subsidized student loans and Federal college work-study.

Non-Need Based Aid
Non-need-based aid includes some college scholarships, federal unsubsidized student loans and other resources.

The sum of all aid from all sources cannot exceed a student’s estimated cost of attendance.

Cost of Attendance
The cost of attendance figures represents an estimate of what it costs to attend Baton Rouge Community College for an academic year. The budget components are estimated averages used solely for calculating financial aid eligibility.

This is not a bill, but an estimate of tuition and fees, books, and supplies, living expenses, and transportation costs. Actual costs will vary depending upon choices of housing and other expenses. BRCC encourages students to develop a personal budget for the year based on actual costs.

Tuition and Fees- actual tuition and fees are published each year, after July 1.

Books and Supplies- Books and supply costs will vary by credit hours and class selection.

Housing Expenses-Housing costs will vary based on the living arrangements selected at the time of FAFSA completion. The Financial Aid Office uses an estimate based on housing options in the area.

Transportation/Personal-These estimates represent an allowance for other expenses students may incur while attending school.

The following table shows an estimated budget for a BRCC student for the academic year (fall and spring semesters).

Undergraduate

Award Notification
All award notifications will be emailed to students preferred email account and made available to view through his/her LoLA self-service account.

The amount of federal financial aid awarded may vary, depending on a student’s anticipated enrollment status (or in the case of late awards, the student’s enrollment status at the time the award is given). A financial aid recipient must meet all eligibility requirements by the time the awards are processed and disbursed.

Students submitting completed applications by the priority date are usually processed first and receive their awards earlier. Students who apply after the priority date may receive financial aid, but could initially have to pay for tuition, fees, and books until all late applications are processed and awards distributed.

Tuition, fees, book purchases, and/or outstanding deferments are collected from financial aid payments once the awards are made. If there is a credit balance, that amount is refunded to the student via his/her selected refund payment option. A student’s contact information on file with the school, including addresses (with signatures, where applicable), should always be kept current. Outdated or invalid information may cause delays in receiving a refund.

Aid Adjustments
Your financial aid award will be adjusted for the following reasons:

• Enrollment status is verified on the last day of the drop/add period for each semester/term. If a student drops or adds classes by this date, the Pell Grant/TOPS/GO Grant and student loans awards will be adjusted or cancelled accordingly.
• Professors report non-attendance for any classes. A student’s financial aid, including student loans, will be adjusted or cancelled if the student does not attend any one of their classes (assuming the credit hours adjustment actually changes a student’s aid eligibility).
• Receiving Pell Grant or Loans at two different colleges during the same academic year, which exceeds the total maximum limit for that year.
• Any aid may be adjusted, if a student officially or unofficially withdraws before earning the federal aid received and the student may have to repay the aid they did not earn. See more detailed information under “Title IV Policies.”
• Direct Student loans and/or other student financial aid awards may be adjusted to prevent over-award situations due to the receipt of either a fee discount, tuition aid, outside scholarship, change in residency classification, or similar assistance.
• Direct Student Loans will also be adjusted or cancelled based on a check of half-time status at the beginning of the loan period.

Disbursement of Federal Financial Aid Funds
Baton Rouge Community College delivers your refund with BankMobile Disbursements, a technology solution, powered by BMTX, Inc. Visit this link for more information: https://bankmobiledisbursements.com/refundchoicessso/. Each semester, disbursements are issued after attendance has been confirmed in class(es). Disbursements for late applicants will occur each week thereafter through the end of the semester, depending upon the date of approval.

Disbursements (financial aid funds applied to account) occur after attendance has been confirmed for each term/part of term. All tuition, fees, and book advances will be paid before any refund will be issued. You should budget accordingly based on your enrollment and expected disbursement date. All dates are subject to change.

NOTE: “Disbursement” does not mean “Refund.” “Disbursement” means the financial aid awards have been applied to your BRCC student account. “Refund” means the credit balance owed to you will be sent to BankMobile Disbursements, a technology solution, powered by BMTX, Inc.

First -year, first-time loan borrowers are subject to a thirty (30) day delayed disbursement of loan funds for the semester.

Loan Borrowers: Single semester loans will be issued in two disbursements, the second being after midterms.

Bookstore Charges
Although financial aid funds are not disbursed until after the start of the term, students may charge for books and class related supplies at the Baton Rouge Community College Bookstore. To be eligible to charge expenses, students must-

• have answered “yes” on the Title IV Authorization form on file to use a Book Advance to purchase books and supplies
• be currently enrolled for at least 3 credit hours
• be making satisfactory academic progress
• have sufficient aid awarded to cover tuition, fees, and the amount of the bookstore charges
• not have any past due charges on their BRCC student account

Students who submit approved financial aid applications by the priority deadline may charge books and class-related supplies within the published “charge” period prior to the start of a term. Those who apply late, depending upon date of submission, should be prepared to pay for their books to avoid delays in getting them.

If financial aid does not cover all charges, any amount still owed becomes a student account debt that must be paid by the end of the semester.

Attendance Policies

Failure to Begin Attendance
Federal regulations require that students earn their financial aid funds by attending and actively participating in courses. Attendance information is collected from faculty to verify financial aid eligibility. If a student fails to begin attendance in a course, the institution is required to reduce the student’s financial aid enrollment level and eligibility.

Last Date of Attendance Determination
Students paid federal financial aid funds must earn them by participating in classes. Students who quit participating in all courses prior to the 60% point in the semester, but have already received their federal financial aid disbursement, may have been overpaid. The repayment amount for an overpayment is based upon the number of days in the semester the student has completed and the student’s last date of an academically related activity. A federally mandated formula is used to calculate the amount of overpayment.

Post Withdrawal Disbursements
If a student totally withdraws from a semester and receives less federal aid than the amount earned, then the student may be eligible for a post-withdrawal disbursement. The student must have met all of the conditions for a late disbursement prior to withdrawing. Grant funds will automatically be applied towards outstanding charges created by the withdrawal.

Return of Title IV Funds
Financial aid recipients who resign/withdraw, officially or unofficially, before completing more than 60% of the semester will be required to pay back all or part of the aid received. In most cases, students will owe money to the federal aid program(s) and to the school. Students who stop attending all classes will be considered unofficial withdrawals. Specific information and examples regarding the Return of Title IV Funds Policy are available in the Financial Aid Office.

Satisfactory Academic Progress Requirements for Financial Aid
The United States Department of Education mandates that students must maintain Satisfactory Academic Progress (SAP) toward the completion of their degrees within a reasonable period of time to be eligible for Title IV financial aid programs including Federal Pell, Federal SEOG, Federal Work Study and Go Grants.

Satisfactory Academic Progress (SAP) is defined as:

• Grade Point Average-Achieving and maintaining a required 2.00 grade point average
• Pace of Progression-Passing a required number of hours (67% of all hours attempted) and
• Maximum Timeframe-Total attempted hours must not exceed 150% of the published length of the students’ declared program of study. Refer to the BRCC catalog at www.mybrcc.edu for program requirements.

When is SAP Reviewed?
Students will be evaluated at the end of each payment period (semester). At the conclusion of each payment period, students must earn the minimum cumulative GPA, minimum number of credit hours, and be within the maximum timeframe. At the time of each evaluation, a student who has not achieved the required GPA, or who is not successful in completing his or her educational program at the required pace, is no longer eligible to receive Title IV assistance. An appeal may be filed and if approved, the student will receive financial aid but will be placed on financial aid probation.

Students who are on an academic plan will be monitored each semester.
SAP will be reviewed and determined BEFORE aid is initially awarded.
SAP will be reviewed based on the official program of record.

How is SAP Reviewed?
SAP is measured in three ways: (1) Qualitative, (2) Quantitative/Pace, and (3) Maximum Time Frame

Qualitative Measure (GPA)
The qualitative standard is the student’s cumulative grade point average (GPA). The qualitative standard requires that as the number of hours attempted increases, the student’s cumulative GPA must also increase. BRCC students must achieve a cumulative GPA relative to the total number of hours attempted as outlined in the chart that follows:

All grades for attempted coursework will be considered. These include, but are not limited to, courses passed, courses failed, courses from which the student withdrew (officially or unofficially), repeated courses, transfer courses, and non-credit remedial/developmental coursework.

Quantitative Measure/Pace of Progression
In calculating the quantitative measure, BRCC will measure the “pace” at which the student is progressing. This is calculated by dividing the cumulative course hours completed/passed by the cumulative/total course hours attempted. BRCC considers cumulative hours completed/earned and hours attempted to calculate “pace.” Therefore, all courses passed, courses failed, courses from which the student withdrew (officially or unofficially), repeated courses, transfer courses, and non-credit remedial/developmental coursework are considered, even if the student did not receive financial aid.

Maximum Hours Allowed
Students may receive federal financial aid if they have attempted no more than 150% of the hours required to complete their program. To determine the maximum allowable hours for a specific program or study, refer to the BRCC catalog at www.mybrcc.edu. Determine the total number of hours required for the program and multiply that figure by 1.50.

Example: If 60 hours are required to complete the degree program, then multiply 60 hours x 1.50 = 90. The maximum allowable attempted hours for the degree program in this example = 90 hours.

Hours attempted includes all hours pursued, earned, withdrawn, and failed. All of these hours are counted as attempted even if the student did not receive aid.

How Other Factors Pertain to SAP

• “I” GRADES
• An “I” (incomplete) will be considered an “F” until a letter grade is assigned in its place.

Corequisite Education/Remedial Courses
The guidelines for the application of federal financial aid are outlined by the United States Department of Education in the Federal Student Aid Handbook. The limits to the application of federal financial aid to payment for developmental education or remedial courses are as follows: the maximum number of hours that a student may receive Title IV federal aid for corequisite courses is 30 hours within one academic year. For students taking corequisite courses at BRCC, the limit applies to repeat coursework as follows: a student may receive federal financial aid to take a remedial course a maximum of two times; any additional attempts to complete the course will not be covered by federal financial aid, and the credit hours for the course will not count toward the student’s enrollment status (full-time or part time). In other words, from that point forward, the credit hours for that specific corequisite education course will not count in the enrollment status and the student will no longer be eligible to receive federal financial aid for corequisite education courses.

Withdrawals
Official Withdrawal (completely withdraw from all courses) - A student who totally withdraws (receives all W’s) is considered to have officially withdrawn from the College.

Unofficial Withdrawal - Students receiving Title IV aid and stop attending all classes and receive all F grades will be treated as unofficial withdrawals. Both types of withdrawals affect satisfactory academic progress.

Transfer Students
Transfer students are required to meet the minimum academic standards set by BRCC in order to receive Federal Financial Aid. A transfer student must supply the Office of Enrollment Services with official transcripts from all institutions previously attended, regardless of whether aid was awarded or credits earned. The academic grades and cumulative hours earned and attempted will be reviewed for SAP after the first payment period at BRCC.

Repeated Courses
Repeated courses will count in the cumulative attempted hours. Only one repeated course may be funded with Title IV federal aid if the student has previously passed the course.

Change of Major
A student may change from one degree to another during attendance at the College. Students who change from one major to another are still expected to maintain satisfactory academic progress and complete the course work within the time frame or hours limitation stated unless an appeal is approved. All attempted hours from a prior major are included in the total attempted hours.

Non-Punitive Grades
A non-punitive grade is a grade that does not earn credit toward completion of a program of study and will not impact the cumulative GPA component of a student’s SAP status. However, they will be included in the calculation of the maximum time frame and the pace of progress (completion rate) components.

Pass/Non-Pass Grades
Pass/non-pass grades will not impact the cumulative GPA component of a student’s SAP status. However, they will be included in the calculation of the maximum time frame and the completion rate components.

What Happens once SAP is Reviewed?
At the time of SAP review, students will be categorized as follows:

1. NEW - student is attending college for the first time, this includes students who received credit (1) before earning a high school diploma (or equivalent), (2) for completing tests or assessments, or (3) for life experience or military service
2. TRANS- student is enrolling in the college for the first time and has previously attended another postsecondary institution.
3. GOOD - student meets all three standards and is eligible to receive federal financial aid
4. WARN - student failed to meet at least one of the standards at the end of the previous payment period and the student was in “good” or “new” standing during that previous payment period
5. APLAN - student failed to meet SAP, was granted an appeal, is placed on an Academic Plan
6. BAD- student is not meeting SAP and is not eligible to receive federal financial aid for the next payment period of enrollment.

Notification
At the end of each payment period (where applicable), Satisfactory Academic Progress is reviewed. Students are notified via self-service, LoLA and via email with their updated status.

Re-Establishing Financial Aid Eligibility
(Should the student choose to “sit out” or attend another school for a period of time, he/she is still subject to meeting the SAP requirements for the semester in which she/he re-enrolls at BRCC. “Sitting out” has no bearing on regaining eligibility)

Students who do not meet SAP Standards have two options to receive Financial Aid in future semesters:

1. Attend and regain eligibility for financial aid without the benefit of financial aid or
2. Submit an appeal to the Appeals Committee and receive approval from the Appeals Committee

To reestablish financial aid eligibility, a student must enroll and maintain regular attendance. Should a student choose not to enroll (“sit out”) for a semester, the student must meet the conditions listed below for re-enrollment.

Attend and regain without the benefit of Federal Financial Aid:
Students may attend at their own expense without the benefit of federal financial aid, attempt and earn a cumulative 67% of hours attempted and earn the required 2.00 GPA.

Appeal (with an Academic Plan):
An Academic Plan is specifically designed for a student who does not meet at least one of the standards at the end of the previous payment period and whose Financial Aid Appeal has been granted. The requirements within the Academic Plan must be met to regain eligibility. Students will need to meet the standards of the Academic Plan each payment period until meeting the SAP standards. Not enrolling in college for a period of time then re-enrolling will not bring the student into compliance with the SAP policy and may require the student’s academic plan to be re-adjusted.

At minimum, the Academic Plan will require that the student do the following:

1. Earn a GPA of 2.00 each payment period
2. Pass 75 percent of all hours attempted each payment period

Individual LCTCS colleges may require students to meet additional requirements, such as taking specific courses and/or meeting with academic advisors.

Other Types of Appeals
Students who have not attended a college or university for ten years or more must submit an appeal letter for automatic approval.

Effective Fall 2013, students failing to meet the quantitative standards by exceeding the federal 150% limit may appeal citing a change of major, change in degree (such as a change from a 4-year business degree to a 2-year science degree), a double major, or a second Associate’s Degree. A completed “Satisfactory Academic Progress Appeal Form” Letter and a Degree Audit from the Department Head must be attached to the student’s appeal form. These appeals are not automatically approved and are subject to approval by the Appeals Committee. If the Appeal is approved, the student will be placed on an Academic Plan.

How to Submit an Appeal
Students who do not meet Satisfactory Academic Progress (SAP) standards have the right to submit an appeal to the Appeals Committee. These appeals are generally based on mitigating circumstances.

Examples of extenuating circumstances maybe defined as, a prolonged illness, accidents that require hospitalization of the student or a close family member, death of an immediate family member, or other extreme documented accidents or incidents. Only appeals documenting specific circumstances will be considered for approval.

All appeals are highly encouraged to provide documentation of your situation that corresponds with the type of appeal the student is filing.

Students must complete the Financial Aid Appeal Form located on BRCC’s Financial Aid webpage and submit by the published deadline.

The Financial Aid Appeals Committee will meet following the published financial aid appeal deadlines. Students are notified of appeal decisions by email and through their LoLA self-service account within 10 business days of the nearest published deadline.

If the appeal (with an Academic Plan) is approved, the student will be placed on an Academic Plan meaning the student is eligible for aid as long as the student adheres to the Academic Plan. The student’s academic progress will be reviewed at the end of each semester until the student meets all SAP requirements.

• If appeals are DENIED, students are not eligible to receive federal aid and must attend at their own expense.
• The committee’s decision is FINAL and cannot be overridden.

Financial Aid Programs

Federal Grants
Grants are awarded to students who demonstrate financial need, as defined by FAFSA.

Federal Pell Grant

The Federal Pell Grant is awarded only to undergraduate students who have not earned a bachelor’s or graduate degree. The maximum amount depends on program funding and can change each award year. However, the exact amount a student receives depends upon his/her financial need, as determined by the student’s Student Aid Index (SAI), cost of attendance, enrollment status (full-time or part-time), and plans to attend school for a full academic year or less.

A Pell Grant is considered “gift-aid” that does not have to be repaid. However, it is important to note that under some circumstances, students may be required to repay grant funds, such as if they are awarded the funds incorrectly, withdraw from school, or do not meet academic standards.

To determine a student’s eligibility, the student must complete the Free Application for Federal Student Aid (FAFSA) at https://studentaid.gov/h/apply-for-aid/fafsa and list Baton Rouge Community College (0373030) as a school of choice. The College must receive a valid Student Aid Report (SAR) or Institutional Student Information Record (ISIR), which is generated by the FAFSA submission during the student’s enrollment and while eligibility is being verified.

To be eligible, the SAR/ISIR must contain the Title IV eligible Student Aid Index (SAI). All information used in calculating the SAI must be correct when the application is signed. Incorrect information could delay processing. Contact the Office of Financial Aid if there are any changes in the student’s number of household members, an increase in income, or if questions arise concerning the information provided.

Information presented to BRCC is subject to updating when the SAR/ISIR is submitted to Baton Rouge Community College (even if the student is not selected for verification). Documents submitted for verification will be reviewed when the SAR/ISIR selected for verification is submitted to Baton Rouge Community College or a third-party servicer.

Students who receive their first Federal Pell Grant on or after July 1, 2008, may receive Federal Pell Grant funds for a lifetime maximum of 12 semesters or the equivalent (roughly six years). Note that if a student receives Federal Pell Grant funds for two full-time semesters in an award year (fall and spring), that student under certain circumstances, may be eligible to receive up to an additional award of the Pell Grant funds for summer sessions that year (resulting in your receiving 150% of your original award).

Federal Supplemental Educational Opportunity Grant (SEOG)
The SEOG is awarded based on the estimated family contribution calculated by the U.S. Department of Education and based on information taken from the FAFSA; it is awarded from available funds. Students must enroll in at least six credit hours.

Institutional Scholarships
A variety of scholarships are available from institutional and private sources, as well as organizations that have partnered with BRCC. Scholarships are awarded based on demonstrated need, academic excellence, exemplary character, and leadership. The funding source determines the amount and precise criteria of the scholarship. For additional information on specific scholarship awards, contact the Office of Financial Aid and Scholarships.

BRCC Foundation Scholarships
The Baton Rouge Community College (BRCC) Foundation gives opportunities for students based on need and merit within any curriculum and from all socio-economic backgrounds. BRCC Foundation has several scholarships available to current and prospective students. Review a full list of available scholarships, criteria and funding levels.

5 for 6 Scholarships
Students enrolled in an adult basic education program (Work Ready U or Jobs for America’s Graduates) at BRCC or one of our community partners are eligible for a 5 for 6 scholarship. This award allows a student to enroll in two credit courses (six credit hours) at BRCC. The scholarship covers the cost of tuition and books.

State Aid

Chafee Educational and Training Voucher
The Chafee Educational and Training Voucher (ETV) Program awards up to $5,000 annually during the academic year to qualified students who have been in the foster care system so they can pursue an academic college education or technical and skill training in college to be prepared to enter the workforce. The actual award amount is determined by the student’s financial need, which is calculated in accordance with the Higher Education Act of 1965, as amended.

GO Grants
Louisiana resident students who are eligible for and receive the federal Pell Grant may also be eligible for a GO Grant. The award is based on the student’s FAFSA, the number of hours he or she is enrolled in, the availability of funds, and the student’s unmet need(s) as calculated by the Department of Education.

MJ Foster Promise Program
The M.J. Foster Promise Program will cover the cost of tuition, required fees, and mandatory books and supplies after all other sources of aid have been applied (excluding student loans, federal work study, and WIOA funds).

The award amount of $3,200 per award year or $1,600 per semester, is for a student enrolled full time. Students can receive a maximum of $6,400 over 3 years. A student may receive the maximum award amount of $6,400 in one year for certain high-cost programs. Students can use the M.J. Foster Promise Award beginning July 1 through the following June 30.

Tuition Opportunity Program for Students (TOPS)
TOPS is available to graduates of Louisiana High Schools who meet the academic requirements set by the Louisiana Office of Student Financial Assistance (LOSFA). Students qualifying for the TOPS-Tech award must be enrolled in a technical program or LOSFA approved academic program. Additional information is available at www.osfa.la.gov, or by phoning (225) 219-1012 or toll-free by dialing 1-800-259-5626 Ext 1012.

YCP: GO Youth ChalleNGe Program

The GO Youth ChalleNGe Grant is a program to encourage and assist those students who graduate from the Louisiana National Guard’s Youth ChalleNGe Program to continue their education and enhance their employment opportunities by providing tuition at an eligible Louisiana postsecondary institution.

Vocational Rehabilitation Grants
Vocational Rehabilitation Grants are awarded to qualifying disabled students through the Louisiana Department of Rehabilitation Services.

Veterans Services
Veterans and members of the military reserves are eligible to receive educational benefits while enrolled and pursuing a degree/certificate in an approved program of study at BRCC. Veterans of the armed forces have ten (10) years succeeding the date of their active-duty discharge to apply for educational benefits.

Fee Waivers
BRCC offers fee waivers to students meeting the criteria defined by Louisiana state law and standards set by the LCTCS Board of Supervisors. Interested disabled veterans or dependents of deceased veterans have 8-10 years from the initial date of eligibility to apply for benefits. Members of any of the military reserves have ten years from the initial eligibility date to apply (refer to DD Form 214 issued by the appropriate reserve unit). Veterans must submit all applications to BRCC at least six weeks prior to the first official day of classes. Applicants for veteran educational benefits must:

• be eligible for one of the benefit programs of the United States Department of Veterans Affairs.
• be at least a half-time student.
• maintain a cumulative 2.00 GPA.
• pursue one major field of study at a time.

Veterans Dependent Scholarships

Veterans’ Dependents (Title 29) Tuition Exemption: Eligible dependents of Louisiana veterans who died or were disabled in the line of duty may attend BRCC tuition-free under the Louisiana Department of Veterans Affairs (LDVA) Title 29 program. Fee-exemption certificates are issued by LDVA and must be presented to BRCC’s School Certifying Official at the time of enrollment.
Correspondence/LDVA address (as published): Department of Veterans Affairs, Veterans Dependent Scholarships, P.O. Box 94095, Capital Station, Baton Rouge, LA 70804-9095. 

Louisiana National Guard Tuition Exemption (STEP): Active, drilling Louisiana National Guard members in good standing may receive the State Tuition Exemption Program (STEP), which covers tuition only at Louisiana public institutions (students are responsible for fees). Applicants typically apply through their unit; recipients must maintain good academic standing with the College. For BRCC processing, the fee-exemption certificate must be on file with the School Certifying Official before the exemption is applied. 

Note: The Louisiana National Guard Patriot Scholarship (administered by LOSFA) may cover mandatory fees for STEP-eligible Guard members as funds are appropriated. 

Federal Loans
Baton Rouge Community College participates in the Federal Direct Loan Program. Student loans are issued directly from the federal government and must be repaid.

Federal Direct Subsidized Loan
A fixed interest loan available to degree seeking students enrolled at least half-time, based on financial need. The interest rate changes every July 1st and is paid by the government while the students are attending school. Repayment of principal and interest begins 6 months after enrollment ceases to be at least half-time. The current interest rate on this loan is 6.39%. Rates are subject to change after July 1.

Federal Direct Unsubsidized Loan
A fixed interest loan available to degree seeking students enrolled at least half-time, not based on financial need. Eligibility for the subsidized loan must be determined before an unsubsidized loan can be considered. The interest rate changes every July 1st and will be charged from the time the loan is disbursed until it is paid in full. The interest can be paid while the student is still in school. Repayment of principal and interest begins 6 months after enrollment ceases to be at least half-time. The current interest rate on this loan is 6.39%. Rates are subject to change after July 1.

Federal regulations require that the College delay delivering the proceeds of educational loans to first-time borrowers until 30 days after the start of classes. In addition, all first-time borrowers must receive loan counseling before loan funds can be disbursed. Students must also complete a Master Promissory Note.

Borrowing the maximum amount for Fall and Spring leaves zero eligibility for Summer at the same grade level.

The amounts given above are the maximum yearly amounts a student can borrow in both subsidized and unsubsidized loans, singly or in combination. However, a student cannot borrow more than the cost of attendance minus other aid for which the student is eligible. This means the student may receive less than the annual maximum amounts.

Students are encouraged to monitor their loan history on the National Student Loan Data System at www.nslds.gov.

Federal Direct Parent Loan for Undergraduate Students (PLUS)
This program allows the parent with a good credit history to borrow to pay the cost of education for a dependent undergraduate student enrolled at least half-time. The yearly limit is equal to the student’s cost of attendance minus any other financial assistance expected or received. The current interest rate for PLUS loans disbursed on or after July 1, 2024, is fixed at 8.94%. Rates are subject to change after July 1. There is no grace period for these loans. Interest begins to accumulate at the time the first disbursement is made. Repayment of both principal and interest will begin 60 days after the full loan amount has been disbursed.

Parents can apply for a Parent PLUS loan online at www.studentloans.gov.

Applying for a Federal Direct Loan or Parent PLUS Loan
When the student completes the Free Application for Federal Student Aid (FAFSA) or the Renewal FAFSA, they apply for all aid programs for which they may be eligible, including Direct Loans.

All borrowers are required to complete an Entrance Counseling Session and electronic Master Promissory note online at the Direct Loan website at www.studentloans.gov. Students are required to be actively enrolled for at least six credit hours each semester to maintain loan eligibility.

Financial Literacy for Borrowers
BRCC provides borrowers with the following information and services throughout the course of their enrollment using a variety of means such as video/in-person counseling, college courses, publications, e-tutorials, electronic newsletters to email accounts, and insertion of information in award letters:

• Income potential of occupations relevant to their course of study
• Information on personal finance
• Interactive tools to manage debt
• Information on loan repayment options

Exit Counseling
Each loan recipient is required by federal regulations to participate in an exit interview when the student ceases to attend Baton Rouge Community College at least half-time. Online Exit counseling should be completed at www.studentloans.gov before the student withdraws, graduates, drops to less than half-time, or completes his/her last semester at BRCC.

Other Assistance Programs

Federal Work-Study (FWS)
Federal Work-Study provides part-time employment for students with financial need and is subject to the availability of funds and positions. Eligibility requires a completed FAFSA, enrollment in at least six (6) credit hours, and meeting other Title IV requirements. Students earn wages for hours worked and are paid according to the College payroll schedule; you must be actively employed in an FWS position during the term to receive FWS funds.

Louisiana State Exemptions for Dependents of Emergency Workers
Children of firefighters, law enforcement personnel, correctional officers, or sanitation workers who were killed or permanently disabled in the line of duty are admitted to the college tuition exempt. An applicant must meet all academic requirements, be enrolled as a full-time student, and maintain at least a 2.00 GPA each semester.